Invoice tools that do not ask for your email

• Invoice generatorFill in the fields and download a finished PDF. Nothing is uploaded — it is built in your browser.
• Invoice templatesDownload the same layout as Word, Excel or PDF. The Excel version does the arithmetic for you.
• Estimate generatorFix the scope and the price before you start, with a validity date and somewhere for the client to sign.
• Purchase order generatorThe one you issue as the buyer. Pins the quantity, price and delivery date before a subcontractor starts.

Pick a format

The same invoice layout, in whichever file you work in.

• Printable PDFPrint a stack and fill them in by hand on site.
• HandwrittenWrite it by hand on site — and what makes one hold up.
• WordType straight over it. Opens in Google Docs and Pages too.
• ExcelLive formulas — enter quantity and rate, totals follow.
• BlankNo placeholder text to delete first.
• Google DocsOne click copies it into your own Drive. Nothing to download.
• Google SheetsSame layout with live formulas — totals calculate themselves.

Pick your kind of work

Each one carries the lines that trade actually bills on — not the same form with a different heading.

• FreelanceBills deliverables, and keeps revisions from becoming free work.
• HourlyDated time entries and a stated rounding policy.
• Job / work orderOne job, one invoice — tied to the work order number they approve on.
• Contractor & tradesLabor and materials split, change orders, retainage, lien notice.
• ConsultingFees and expenses separated, with SOW and PO references.
• Sole proprietorDBA and tax ID lines, plus what to set aside for tax.
• Small business (B2B)Purchase order, SKU and remit-to — the fields AP matches on.
• Commercial (export)HS codes, origin and Incoterms for customs clearance.

Work out the numbers

Tax, rates and late fees. US federal figures for 2026, from IRS and SSA sources — each page cites what it used and when it was checked.

• Self-employment taxWhat you owe on your Schedule C profit, split into Social Security and Medicare.
• Quarterly estimated taxBoth numbers — the full amount, and the smaller safe-harbour payment that avoids a penalty.
• 1099 vs W-2The contract rate that actually matches a salary, once insurance and unpaid weeks are counted.
• Freelance hourly rateStart from the take-home you want. The hours you cannot bill are what makes the answer bigger.
• Home office deductionSimplified against actual — including the depreciation that comes back when you sell.
• Invoice late feeWhat the fee is worth per day, plus a reminder email with the figures already in it.
• Mileage deduction72.5¢ standard rate against what the car really costs — and what your log has to contain.

Guides

The parts that are not a form to fill in — how payment terms actually work, and what to do when the money is late.

• How to Write an Invoice That Gets Paid on TimeWhat actually decides when a freelance invoice gets paid in the US — the reference fields, the right recipient, and when the payment clock really starts.
• What to Do When a Client Will Not PayThe escalation ladder for an unpaid freelance invoice in the US — what to check first, when to stop work, when a demand letter helps, and what small claims really costs.
• Net 30 vs Net 15 vs Due on ReceiptHow to choose payment terms as a freelancer — why shorter is not always faster, what an early-payment discount really costs, and the lever that beats both.
• How to Invoice Someone When You Are Self-EmployedYou do not need a company to send an invoice. What a self-employed invoice must contain in the US, why to use an EIN instead of your SSN, and what to set aside.
• Invoice Factoring: How It Works and What It CostsWhat invoice factoring actually costs once you annualise the fee, the recourse trap, and why most freelancers do not qualify in the first place.
• Invoice vs Estimate vs Quote vs ProformaThe five documents in order, what each one commits you to, and why a proforma invoice is not an invoice — the mistake that puts revenue on the wrong side of your books.